Kronistic, Inc. takes your privacy and data protection seriously. This policy outlines how we collect, use, and retain your data. We collect and retain only the information that is necessary to provide our services to you.

What data do you collect and why?

When you use Kronistic, there are two types of information that we collect and retain. First, there is information that you (or your employer) provide directly to us. Second, there is information that is automatically generated when you visit our website and use our services.

Information that you provide directly

Login & account information: You provide your first name, last name, and email when you make a Kronistic account. This is the basic information needed to establish your account and identify you as an individual user within the Kronistic system. Kronistic also collects and retains any information about your account and preferences that you set in our system (for example, communication preferences, time zone preferences).

Your calendar(s): In order to use Kronistic, you must grant Kronistic access to read and write to your calendar(s). We sync all calendar information in order to schedule meetings. However, Kronistic only stores the following data from your calendar:

• Your calendar id information (eg, your google id for a Google Calendar) so that we know which calendar(s) are associated with your Kronistic account
• The start and end times for events in your calendar(s) so that the system can optimize your meeting times
• The name of each calendar that you sync so that you can view them in your profile and make adjustments
• An aggregate list of attendees from prior meetings that you attended or created so that the system will know which Kronistic users are in your network, making it easier to include them in new meetings
• Users have the option to create events in their calendar that include “@kron” in the event title or body in order to share additional information with Kronistic. For these events only, our system retains the name and body of the event, which users can use to provide information to Kronistic (eg, using “@kron if needed” tells the system to de-prioritize this meeting time).

We do not retain other information from your synced calendar(s), eg, event titles, event summaries, attendees of specific events, etc.

Google calendars: You can review all the permissions that Google grants to Kronistic and revoke those permissions on this page: https://myaccount.google.com/permissions. Note that if you revoke permissions to read and write to your calendar, Kronistic will not be able to generate meetings to your calendar. Kronistic’s use of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Information that is automatically generated and collected

Log data: Every time you visit the Kronistic website or use our application, our servers automatically capture certain information from your browser and/or device. This is known as log data. This data may include things like your operating system, browser type, device model, IP address, time zone, location, and what web address you came from or are going to. Often, exactly what information we collect depends on the settings you set in your browser and/or on your device. We encourage you to check out the log data policies for your device(s) and browser(s) of choice.

Cookies: Cookies are small text files that a website sends to your computer to help remember you. Like most websites that have user accounts, Kronistic uses cookie functionality to support authentication. The cookie is what Kronistic uses to recognize you as a specific user.

Where is the data stored?

Kronistic is hosted on Amazon cloud. This means that the data we retain about you is stored in the United States.

Can other people see my calendar or my email address?

When you use Kronistic, no human eyes access your calendar. Our system reads the availability data from your calendar, but this information is not shared either with Kronistic administrators or other Kronistic users.

If you are involved in a meeting, your name and email will be visible to the attendees of that meeting, both for that specific event and for future events. For example, when another user invites you to a meeting, your email address appears as an autocomplete option in the future when they create new meetings, as you are already known to be in that user’s network. Likewise, when you create meetings, the system will offer autocomplete options of names and/or emails of attendees of your prior meetings. This is how our system makes it easier for users to set meetings with known members of their networks. Your name and email are not shared with Kronistic users outside your network as defined by your meeting history.

Do you sell my data with third parties?

We will never sell your personal data to any third parties. Your data is only used for us to provide you with our services and for us to analyze how our services are used in order to improve the product and experience.

Ok so you don’t sell my data – but do you share it?

Yes, we may share data with third parties in limited and reasonable contexts. We do not share data for marketing or external research purposes.

We may employ some external companies and contractors as Service Providers for specific essential functions affiliated with our services. For example, we may use a Service Provider to process secure payments. We share personal user data with these Service Providers as necessary for the sole purpose of fulfilling their functions. We provide only the information necessary to fulfill the relevant functions.

For users who have premium access to Kronistic via a paid subscription contract with their employer, we may reasonably share certain data with a designated agent of that employer for the purposes of administering the employer’s subscription and account.

We may also share data if it is reasonably necessary to comply with a legal or governmental request, eg, in response to a subpoena or to enforce applicable Terms of Service.

I have more questions!

If you have questions or requests related to our Privacy Policy, please contact help@kronistic.com